Presenter Policies

Session Policies

• Member Sessions - All primary presenters and co-presenters must be an Institutional Member, Allied Member or a Subscriber of the Higher Education User Group or an exhibitor at the Alliance 2025 Conference. Alliance 2025 Conference Exhibitors may be a co-presenter; however, the majority of content should be presented by the member.
• Exhibitor Sessions - All exhibitors should refer to the Exhibitor FAQ for submission rules and instructions. Only registered exhibitors will be allowed to present and co-present at the Alliance 2025 Conference, no exceptions will be made. If you are not sure about the status of one of your co-presenters, please contact support for clarification. Member primary and co-presenters are not eligible for complimentary passes for paid exhibitor sessions.
• All premier sponsor presentations must be approved by the sponsor representative to the Alliance 2025 team.

Presenter Registration Policies

• Member primary presenters are eligible for one (1) complimentary or discounted pass to the Alliance 2025 Conference. Workshop, Regular, and Two Part Series length primary presenters are eligible for a full complimentary pass. Panel session presenters (up to a total of four presenters) will each receive a 25% discount towards their Alliance Conference pass. Stop and Share moderators are NOT eligible for any discounts. Complimentary and discounted passes are only valid with a confirmed room reservation in the designated Alliance room block.
• Co-presenters are not eligible for a complimentary pass, with the exception of one workshop co-presenter and the discount for panel presenters.
• The registration waiver is non-transferable.
• Once your session has been approved, you will not be able to change or transfer the presenter name. Swapping the primary and co-presenter is prohibited.
• As a primary presenter, you must ‘accept’ your session for the conference by October 29, 2024, or you risk having your session(s) removed from the schedule. Contact conference support if you have any issues accepting your session(s).
• Primary presenters must register for the conference by January 17, 2025, or risk having your session(s) removed from the schedule. Sessions cancelled due to failure to register are forfeited outright.
• Primary presenters of exhibitor sessions are not eligible for the member presenter complimentary or discounted passes to Alliance 2025 Conference.  Exhibitor registrations are dependent on their sponsorship package. Please contact exhibitors@heug.org for details.
• Any speaker cancellation after January 17, 2025 or no-show presenter will forfeit their access to Alliance 2025 files and content.
• Workshops can not be cancelled after December 1, 2024. After this date, workshop presenters who are unable to attend will be required to compensate HEUG and registered attendees for costs incurred with the cancellation. 
• No other expenses are reimbursed by the Alliance 2025 Conference.

Liability Waiver

I understand that travel and gathering involves risk of illness, including illness from COVID-19. I (and on behalf of my guest(s)) waive and release HEUG and its sponsors and exhibitors, and their volunteers and agents, from and against claims, liabilities and expenses arising from injury, illness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by HEUG.

I will take necessary precautions and abide all safety protocols implemented on-site for the event and agree to not attend any HEUG event if I feel ill or had recent exposure to a COVID-19 case. HEUG will continue to diligently monitor all conditions related to COVID-19 between now and the start of the conference event. HEUG reserves the right to modify health screening protocols at their discretion. This is a very fluid time, and we will continue to evaluate what is needed to ensure your safety. We will also keep all participants updated through the email address listed on their Alliance 2024 registration form as we get closer to the event and as a condition of participation you agree to follow all protocols.

This waiver and release are binding on me and my heirs and successors.